PS Wholesale Floors, LLC is a leading wholesale distributor of flooring and home improvement materials. Our Corporate Office supports all company locations, helping ensure each one operates smoothly and effectively. We are committed to delivering quality products and outstanding service, backed by a dedicated team of professionals across every location.

Position Overview:

We are seeking an experienced and detail-oriented Accounts Payable Clerk to join our accounting team. This position plays an important role in supporting the company’s financial operations by processing vendor invoices, ensuring accurate general ledger coding, reconciling accounts, and assisting with sales tax-related items. The ideal candidate will have prior accounts payable experience, strong attention to detail, and the ability to take ownership of assigned responsibilities. This role is well-suited for someone who is organized, dependable, and able to work independently while maintaining accuracy and meeting deadlines.

Key Responsibilities:

• Process vendor invoices accurately and timely, ensuring proper approvals, documentation, and coding.

• Review invoices for accuracy, completeness, and appropriate general ledger coding.

• Match invoices to purchase orders, receiving documents, and vendor statements as needed.

• Assist with weekly payment processing, including checks, ACH payments, and vendor payment inquiries.

• Reconcile vendor statements and research discrepancies, credits, or outstanding balances.

• Maintain accurate vendor records, including W-9s, payment terms, and contact information.

• Communicate professionally with vendors and internal team members regarding invoice status, payment questions, and documentation needs.

• Assist with sales tax review, tracking, and related reporting items as needed.

• Support month-end close by ensuring invoices are entered, coded, and processed within required timelines.

• Maintain organized accounts payable files and ensure records are accurate and audit-ready.

• Take ownership of assigned tasks and follow through to completion with minimal supervision. 

• Assist with other accounting, clerical, and administrative tasks as needed.

Qualifications:

• High School diploma or equivalent required; Associate’s degree in Accounting, Business, or related field preferred.

• Previous accounts payable experience required.

• Experience with general ledger coding required.

• Sales tax experience strongly preferred.

• Strong attention to detail and accuracy in data entry, coding, and documentation.

• Ability to work independently, manage priorities, and meet deadlines.

• Willingness to take ownership of assigned tasks and follow through until completion.

• Strong organizational and problem-solving skills.

• Professional written and verbal communication skills.

• Proficient in Microsoft Office Suite, especially Excel and Outlook.

• Experience with accounting software or ERP systems preferred.

• Ability to handle confidential financial information with discretion.

Benefits:

• Competitive hourly wage based on experience.

• Comprehensive benefits package including health insurance, company-paid life insurance, retirement plans, and paid time off.

• Our company values work-life balance and is closed on weekends.

• Opportunities for career growth and advancement within a stable and growing company.

Additional Requirements:

• Must be dependable, organized, and able to maintain a high level of accuracy in a fast-paced environment.

• Must be willing to handle confidential company and vendor information with professionalism and discretion.

Position Overview: We are seeking a dependable and detail-oriented Administrative Assistant to support day-to-day office operations and provide administrative support to the VP of Product Development. This position plays an important role in managing customer communications, assisting with task management, maintaining accurate information, and ensuring follow-through on daily items. The ideal candidate is a self-starter with strong attention to detail, excellent communication skills, and the ability to stay organized while supporting multiple priorities. Flooring-related knowledge of processes or products is preferred.

Key Responsibilities:

·         Customer Service: Respond promptly and professionally to emailed inquiries, day-to-day customer requests, and general office communications.

·         Supervisor Support: Assist the supervisor with task management, follow-up items, scheduling support, and other administrative needs to help ensure priorities are completed accurately and on time.

·         Administrative Support: Perform secretarial and general office tasks including filing, data entry, document preparation, record maintenance, and other clerical duties as assigned.

·         Catalog Maintenance: Assist in maintaining non-ProSource product catalogs, ensuring product information is accurate, organized, and updated with a high level of attention to detail.

·         Follow-Up and Task Tracking: Monitor pending items, communicate updates, and help ensure assigned tasks are completed with strong follow-through.

·         Product and Process Support: Use knowledge of flooring-related products, processes, and terminology to assist with customer inquiries, internal communication, and accurate information management.

·         Office Communication: Communicate effectively with team members, customers, vendors, and other departments to support smooth daily operations.

·         Organization and Accuracy: Maintain organized records, track information carefully, and identify discrepancies or missing details that require follow-up.

·         Assist with sample showroom display maintenance: Organize, update, lift, and place product sample boards for tile, wood, vinyl, and related product lines. Must be able to safely lift, carry, and position sample boards weighing approximately 5–10 pounds each as part of regular showroom and product support duties.

Qualifications:

·         High School diploma or equivalent required

·         Previous experience in an administrative assistant, secretarial, customer service, or office support role preferred.

·         Strong written and verbal communication skills, with the ability to respond professionally to emailed inquiries and daily requests.

·         Exceptional attention to detail, accuracy, and organization.

·         Self-starter with a proactive attitude and strong follow-through.

·         Ability to manage multiple responsibilities and prioritize tasks in a fast-paced office environment.

·         Proficient in Microsoft Office Suite (Word, Excel, Outlook).

·         Flooring-related knowledge of products, processes, or terminology is preferred.

·         Professional appearance and demeanor.

Benefits:

·         Competitive hourly wage of $17-$18/hour.

·         Our company values work-life balance and is closed on weekends.

·         Comprehensive benefits package including health insurance, company-paid life insurance, retirement plans, and paid time off.

·         Opportunities for career growth and advancement within a stable and growing company.